resources

Questions from business owners

The questions business owners ask us before awarding a mandate, and our straight answers. Price, timing, confidentiality, method: it is all here.

We have gathered them because they come up in almost every first meeting. Answering them here saves you time, and lets us spend that first conversation on your situation rather than on how we work.

We have found that business owners rarely hesitate on the substance: they know what they want to do. What holds them back is an opaque process, the fear of a budget that drifts and the doubt over what will stay confidential. Answering these questions frankly, even when the answer does not suit us, costs less than a misunderstanding discovered part way through a mandate.

Questions fréquentes des dirigeants avant de confier un mandat à Hectelion
Échange de cadrage entre un dirigeant et Hectelion avant un mandat

What to expect from a first conversation

Thirty minutes, with no obligation and no invoice. We are trying to understand three things: what you want to achieve, by when, and who the deliverable will have to stand up to. Those three answers determine the method, the timing and the budget far more than the size of your company does.

We also tell you when an engagement is not necessary. Sometimes a free estimate is enough to settle the matter, sometimes a tax point belongs first with your usual adviser, sometimes the timing is simply wrong. Saying so costs us a mandate in the short term and builds a relationship in the long term.

At the end of the conversation you leave with an order of magnitude for budget and timing, even if you take it no further. Nothing is asked of you in return, not even that you contact us again.

24 h

Reply to a written question

Business hours, in complete confidence, whether or not your question leads to an engagement.

30 min

First conversation free

No obligation: we listen to your situation before discussing scope or budget.

2 countries

France and Switzerland

Two accounting and tax frameworks we know well, and files that often combine both.

FAQ

The questions people ask before awarding a mandate

All
Pricing and billing
Timing and process
Method and deliverables
Confidentiality and framework
How much does a business valuation cost?

Between 5,000 and 40,000 CHF in Switzerland and between 3,000 and 30,000 EUR in France for a full multi-method valuation, depending on the size of the company and the intended use of the report. An online estimate through Acontos is free. Every engagement is covered by a written mandate after a scoping conversation with no obligation.

Which documents should I prepare before a valuation?

The last three audited financial years, the most recent interim accounts, the detail of debt and cash, the order book and the key contracts. We send a full list at the start; the earlier the documents are available, the shorter the timeline.

How long does a financial due diligence take?

From 2 to 4 weeks for a red flag review, and 4 to 8 weeks for a full due diligence on an SME. The deciding factor is not the size of the target but the quality of its data room.

When is a fairness opinion required?

When a decision-making body has to justify that a price is fair to minority shareholders, to a court or to a regulator: a public offer, a related-party transaction, a contested shareholder exit, an internal merger. It is not mandatory in every situation, but it protects the directors.

How are the fees on a sale mandate calculated?

Most often on success: 3% to 5% of the value below 5 M, tapering above that. A retainer or a monthly fee may be added to cover execution, and it is then credited in full against the success fee at closing.

Will my information stay confidential?

Yes. A confidentiality undertaking is signed before any information is exchanged, and the counterparties we approach sign one in turn before receiving any identifying detail. The first contact with the market is always anonymous.

Does Hectelion work in France as well as Switzerland?

Yes, it is the heart of our practice. We work with both accounting and tax frameworks, and we regularly handle French and Swiss files that require the two to be reconciled within a single transaction.

How does an engagement actually start?

With a 30-minute conversation, free and without obligation, to understand your situation and the intended use of the deliverable. We then send you an engagement letter setting out scope, timetable, deliverable and fees. No work begins before your written agreement.

Do you work with my existing advisers?

Always. We handle the financial side and coordinate our work with your lawyer, your trustee or your accountant, without taking their place. It is often that coordination which prevents blind spots.

What happens if the transaction does not go ahead?

On a transaction mandate the success fee is not payable: that is the very principle of this fee structure. Retainers and fees already due remain earned, because they pay for work carried out. On a valuation mandate, the deliverable is payable regardless of what happens to the transaction.

What do the costs and disbursements billed on top of the fees cover?

External costs directly linked to the engagement: travel, access to comparables databases, data room fees, translations. They appear in the engagement letter either as a fixed amount or as a capped percentage, and are evidenced on request. No unforeseen disbursement is added part way through a mandate.

What is a process letter and when do we receive it?

It is the document that governs the offer phase: it tells potential buyers the timetable, the expected format of offers, the information to provide and the rules of the process. We prepare it at the offer step and you approve it before anything is sent. It protects the seller by putting every counterparty on an equal footing.

How is the engagement billed over time?

As the work progresses, by milestones defined in the engagement letter: generally a payment on launch, an interim payment when the draft report is delivered, then the balance on delivery. You never pay in advance for an engagement that has not started.

Can you value each asset separately rather than the company as a whole?

Yes, that is the sum-of-the-parts approach. It becomes necessary when the activities have very different risk or growth profiles, when only one division is to be sold, or when a buyer is interested in part of the business only. It requires extra work to allocate shared costs, which we flag at the scoping stage.

Can unpatented know-how be valued?

Yes, provided it is documented and transferable: written procedures, technical records, configurations, training of the teams. Know-how that exists only in the owner's head has no market value, since it does not survive their departure. Formalizing it before a sale is often the most profitable investment in terms of value.

Our bank requires a certificate relating to value: can you help?

Yes. We carry out the valuation work that underpins it and coordinate with the licensed auditor where the law requires one, in particular for a contribution in kind under Swiss law. This is best handled early: financing conditional on a certificate generally adds two to three weeks to the timetable.

How to get an answer to your own question

Ask your question in writing

Through the contact form: a reply within 24 business hours, in complete confidence.

Book a scoping conversation

30 minutes, free and without obligation, to set out your situation.

Explore our guides

Our publications and our glossary cover most of the situations that arise.

The range of clients we advise

Family Offices

Dedicated services for family offices covering the structuring, valuation and management of their investments.

Executives and management teams

Support for management teams on MBO and LMBO projects and on the structuring of incentive schemes.

Family shareholders

Tailored solutions for family shareholders seeking to improve the management and transfer of their assets.

Private equity funds

Expertise for investment funds on the acquisition, disposal and valuation of their holdings.

Family businesses

Specialist advice for family businesses on succession, ownership transfer and governance.

SMEs & mid-market companies

Support for small and medium-sized businesses and mid-market companies on their growth and succession projects.
"At Hectelion, we advise a wide range of clients — business owners, family shareholders, family offices, investment funds, SMEs and mid-market companies — with a close, human and rigorous approach."
Aristide Ruot, Ph.D
Managing Director - Founder
+150

transactions analyzed

+10

years of expertise

+30

clients advised

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